Board notifications (email and Telegram)

What it is for

Tell clients, collaborators, and guests when the board has updates—without meetings or manual one-off messages.

How to use it

1. Board requirement: to send notifications, the board owner must be on a Pro or Studio plan.
2. Channels in your account (registered users): in Account → profile, open «Board notifications» and enable Email and/or Telegram. At least one channel must stay on. For Telegram, link the bot in the same section (Connect Telegram → Start in the bot; if needed, use «Sync with Telegram» or paste the /start command shown in the app).
3. Subscribe on a board (owner and collaborators with an account): in the editor top bar, check «Notify me». Your account preferences (email/Telegram) are saved for that board. Uncheck to stop alerts for that board only.
4. Subscribe as a guest (without an Idear account): on the guest board, turn on notifications. Email only: if your guest session has no email yet, the app will ask for one. Guests cannot use Telegram (requires a registered account and a linked bot).
5. Send an update (board owner): when there are subscribers, a bell button shows the count. Open it, add an optional message, and confirm. Delivery uses email and/or Telegram per subscriber settings (the sender does not get their own alert).
6. Send an update (collaborator with edit access): same as the owner when your link or invite allows editing the board (not on read-only boards).
7. Send an update (guest): only if the link grants contribute or full editor mode—not on read-only guest links. Alerts go out by email to subscribers.
8. After a send, the dashboard may show a «Changes» badge on the board until you open it (marked read when you enter).
9. Team voice notes: from /notas-voz, after recording several notes, the bottom bell notifies subscribers for notes still «not notified» (separate from the editor bell; see «Team voice notes» article).

Tips

• Anti-spam limits: at most one notification every 5 minutes per board and every 30 minutes per sender.
• Global sample boards do not allow sending notifications.
• Collaborators invited by email with their own account behave like registered users (Telegram works if linked in their account).